Organise your spaces
Spaces are how you keep Sokra tidy. A space can be a class, a department, or a club, and you put your assistants inside it so everything for one group sits in one place. Students see the spaces you share with them, so a clear setup means they find the right assistant without hunting for it. You can rename, share, and nest spaces whenever your year changes shape.
This takes about ten minutes for a first space. You do not need any technical knowledge.
Before you start
You manage spaces from the Spaces section in the sidebar, so sign in and look there. Think about how your teaching is grouped: one space per class is the simplest start, and you can add more later. Creating a space is a teacher action, so students do not see the create button; they only see the spaces you share with them. If you have built assistants already, have them in mind, because you will add them to the space in a moment.
Set up and organise your spaces
Work through these steps in order. Step 4 is optional, so skip it if a single space per class is all you need.
1. Create a space
In the sidebar, find Spaces and click the + next to it, or Create your first space if you have none yet. In the New space dialog, pick an emoji, give it a Name like your class, add a short Description, and set its permissions to Open so everyone in your workspace can find it or Private so only the people you invite can see it. Click Create, and Sokra opens your new space.
2. Add your assistants to the space
On the space page, click Add to drop an existing assistant into the space, then pick the one you want. An assistant lives in one space at a time, so the list shows only the assistants that are not in a space yet. You can also place an assistant here when you publish it, since the publish dialog lets you choose the space it lives in. Either way, the space page then lists every assistant it holds.
3. Set who can see it
Use Settings to update the space's Name, Description, and permissions whenever your group changes. Use Share to invite people or groups, copy a share link, or show a QR code your students can scan to open the assistant. Open and Private control who can find the space on their own; sharing is how you hand it to a specific class.
4. Nest related spaces
If one group has parts, you can put spaces inside spaces. In the sidebar, hover over a space and click the + that appears to create a sub-space inside it, for example a space per term inside a class. The sidebar shows the nesting with an arrow you can expand and collapse, so a busy year stays readable.
Tips
- One space per class is the easiest mental model. Start there and only nest spaces when a single class genuinely has separate parts.
- Name spaces the way you think about your timetable, so the right one is obvious at a glance in the sidebar.
- An assistant lives in one space at a time. If you cannot find an assistant in the Add list, it is probably already in another space.
Data & safety
A Private space is visible only to the people and groups you invite, so it is the safer default for anything tied to one class. An Open space can be found by everyone in your workspace, which is handy for shared resources but not for a single group's work. Sharing a link or QR code gives access to whoever opens it, so share those the way you would share any class link. Students never see the controls for creating or managing spaces; they see only the spaces you share with them, and the assistants inside.
Troubleshooting
My assistant is not in the Add list. The Add list shows only assistants that are not in a space yet, because an assistant lives in one space at a time. If the one you want is already in another space, open that space and move it from there, or build a new assistant for this space.
My students cannot see the space. Check its permissions. A Private space is visible only to the people and groups you invite, so a student who has not been invited will not see it. Open Share and invite the class, or set the space to Open so everyone in your workspace can find it.
I deleted a space by mistake. This one is hard, because deleting a space also removes the assistants and materials organised inside it. If that has happened, contact Sokra as soon as you can, with the name of the space, in case anything can still be recovered. To rebuild it, recreate the space, then add back the assistants that belonged in it.